{"id":5884,"date":"2023-10-26T08:29:46","date_gmt":"2023-10-26T11:29:46","guid":{"rendered":"https:\/\/www.interactsolutions.com\/?p=5884"},"modified":"2026-01-28T12:07:56","modified_gmt":"2026-01-28T15:07:56","slug":"bpm-in-hr-how-the-automated-hiring-process-works","status":"publish","type":"post","link":"https:\/\/www.interactsolutions.com\/en\/bpm-in-hr-how-the-automated-hiring-process-works\/","title":{"rendered":"BPM in HR: How the automated hiring process works"},"content":{"rendered":"

Practice elucidates the theory.<\/strong>\u00a0In the last text on\u00a0Business Process Management<\/a>\u00a0(BPM), we present the methodology\u2019s history, concepts and stages. Today we will show you how it works, with a consolidated example from home: BPM in the HR, the automated hiring process for Interact employees. This article is a partnership with Gabriele Huppes, coordinator of the Human Development (HD) sector.<\/p>\n

Also read our Basic BPM Guide<\/a><\/p>\n

Interact\u2019s automated admission process begins with the selected candidate\u2019s acceptance of the job offer. At that moment, DH starts a new process instance, systematically registering the new employee with\u00a0Suite SA Strategic Adviser.<\/a>\u00a0Five specific modules are used:\u00a0SA Process Manager<\/a>,\u00a0SA Occurrence Manager<\/a>,\u00a0SA Performance Manager<\/a>,\u00a0SA Document Manager<\/a>, and\u00a0SA Competence Manager.<\/a><\/p>\n

The duration of the entire process is 90 days. Precisely, this is the length of the employee\u2019s trial period. In total, admission triggers\u00a051 activities<\/strong>\u00a0for\u00a0six sectors<\/strong>\u00a0of the organization: Human Development (17 activities), New Employee Manager (11), Administration and Finance (11), Planning and Quality (5), Communication and Marketing (5) and Infrastructure (2).<\/p>\n

All communication of tasks is automatic. According to Gabriele, this systematization brings tranquillity to the continuity of other Human Development activities. \u201cTo follow the flow\u2019s progress, check the instance through\u00a0SA Process Manager<\/a>. I can instantly check the activities that are pending, in progress or have already been completed by colleagues \u201d, she explains. In this sense, it highlights access, control and time savings with the process.<\/p>\n

Human factor<\/h2>\n

An automated but humanized process. Although the word automates has a cold connotation, Gabriele underlines each employee\u2019s role in the six sectors involved. \u201cEverything operational when hiring an employee can be automated, but it is important to note that\u00a0non-operational activities<\/strong>\u00a0are also part of the entire process,\u201d she explains.<\/p>\n

The monthly evaluation is one of them. Once a month, on three occasions throughout the process, the team leader and the HD industry promote\u00a0evaluation feedback<\/strong>. In addition, meetings are held with the employee for joint analyses of the activities\u2019 adaptation, evolution and development. Automation in this step appears with a timer on the system, which triggers warnings for tasks.<\/p>\n

Advantages of automation<\/h2>\n

Admission is\u00a0one of the main support processes<\/strong>\u00a0of any corporation. Every company needs to establish a minimum of organization for its development. The better the scheme, the more likely you will hire the ideal professional.<\/p>\n

Over the past four years<\/strong>, Interact has automated all 51 activities in six sectors that involve the process. Since then, this has been a work of continuous improvement developed by DH and participating areas. Among the main advantages of automation, we can list:<\/p>\n