The concept of Data Protection can be summarized as a set of measures, procedures, and practices implemented to ensure the security and privacy of data, especially sensitive data.
It refers to what a company does to guarantee the proper security and handling of confidential and strategic information. However, it involves much more than just a written document intended to guide all employees.
Companies that provide outsourced services, software used for managing clients or employees, and much more are also directly involved in data security.
Therefore, it is necessary to broaden internal policies and establish actions aimed at preventing all types of data breaches. If the contracted software does not provide the required security, it will not be possible to shift the blame to the software developer.
Aspects to Be Considered Internally
Undoubtedly, the most fundamental aspect to be considered is the Internal Data Protection Policy, which will detail how the company handles data—from collection, through definitions of storage, use, and sharing, to disposal.
This policy must already take into account the involvement of third parties and technological tools, as data storage is rarely carried out in physical files nowadays. If it is still done this way, the policy must be even more rigorous, since the risks of exposure are even greater.
Moreover, to be a comprehensive document, it must have gone through the initial stage of data mapping to identify all personal and strategic data that the company collects and processes, in order to understand this demand and adjust the policy according to specific needs.
Another aspect to consider is access control, especially when third parties have access to the same management software. Rules and procedures must be adapted and designed for all types of situations the company encounters on a daily basis, thus ensuring that sensitive data remains secure and free from potential leaks.
It is also the company’s responsibility to train and educate all individuals involved in data processing, regardless of the nature of their contract, whether direct or outsourced. Best practices should be disseminated and known by all.
It is important to emphasize that the process of selecting partners and third-party providers must also be rigorous. A decisive factor in the hiring process can be the level of commitment the company or professional demonstrates regarding the protection of their own company’s data, the security measures in place, among other related aspects.
Risk Management as a Data Protection strategy
Given the current scenario, Risk Management is essential to identify and map all risk points, including those that may become even more vulnerable due to the influence of third parties or contracted software.
Based on this mapping, it is possible to implement actions to mitigate threats to data security and also to develop contingency plans to address potential incidents, such as cyberattacks or data breaches.
It is also important to note that attacks on suppliers, third parties, and even companies responsible for technological tools can significantly impact your business’s data in various ways. Therefore, be sure to take this aspect into consideration as well.
Software Also Needs Security
Management software and technological tools, such as Interact Suite SA, require heightened attention to security. After all, in the event of a data breach, client and third-party information can be compromised.
It is essential to choose software that meets your company’s security needs, such as document access control, prioritization of compliance with laws and regulations, among other features.
The reputation of the company responsible for the software must also be taken into account, as it is important to understand their ability to handle security incidents.
At Interact, Information Security is a foundational pillar for all our actions, updates, and new functionalities. We follow the best and most current practices, standards, and regulations to ensure the integrity and confidentiality of all collected and stored data.
In fact, over the past year, we have reinforced our commitment to Information Security through significant improvements in our practices, processes, and policies. To ensure the effectiveness of these improvements, we regularly participate in security tests conducted by our partners and clients, in which we have been successfully recognized in various aspects related to data security and protection.
Visit our website to learn more about our Data Protection Management solution and find in Interact a dedicated partner committed to keeping your data secure.
